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In the case of Google Drive, you can can have multiple file with the same name in one folder and hence the confusion. When you upload a file in Dropbox and another file with a similar name already exists, Dropbox will simply replace the old file with the new one while the shared link will continue to work.

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If you would like to update a shared file in Dropbox but without changing the link, simply upload the new version of the file in the same Dropbox folder. Things are a bit easier for Dropbox users. For instance, if you have a video file in Drive that you would like to replace with a GIF animation of smaller file size, the Manage Versions option will do the trick. You can use the same method to replace a file in one format with another format. The file name and the file’s URL won’t change and thus all the old shared links will now automatically point to the new version of your file.

Right-click the file, choose Manage Versions from the menu and then click the Upload new version button to upload the updated file to your Google Drive.

This is applicable for files that are not in that native Google Docs format like PDF, images, text files or even videos.

Go to your Google Drive and select any file that you would like to update.

Wouldn’t it be easier if you could simply replace an existing file in Google Drive with the new version instead of uploading it as a separate file? Well, there’s a solution: When you have multiple copies of the same file in Drive, it not only creates confusion but the files also take up precious storage space in your Drive. You’ve probably gone through this situation where you have multiple copies of the same file residing in your Google Drive and, while you would like everyone to use the latest version, they are either not aware that the file has been updated or it takes too much work to locate it in the Drive. Peter however still has the link to the old version and John will have to send him another email informing of the new version.

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A week later, John updated the PDF file and uploaded the new version to Google Drive. John uploaded a PDF file in Google Drive and shared it with Peter.

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However, this feature is handy if you’re working on a file offline and then want to upload it and replace the old version without losing the original shareable link. So, you don’t need to use the Manage versions feature.

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If you work on a shared file directly in the Google Drive folder on your PC using the Google Drive desktop app, the file is also changed in your Google Drive account online without needing to upload it again. The Manage versions feature is only available when you access your Google Drive account in a browser. …the link on the Link sharing dialog box will be the same link as the original shareable link. Now, when you right-click on the file and select “Get shareable link”… Notice that there is still one copy of the file in your Google Drive account. It allows you to access previous versions of files and download them, choose to keep them forever, or delete them. This is another handy feature of Manage versions. Navigate to location of the file you want to upload, select it, and click “Open”.Įach version of the file is listed on the Manage Versions dialog box, the file you just uploaded being labeled as the Current version.

On the Manage versions dialog box, click “Upload new version”. Find the file you want to update, right-click on it, and select “Manage versions”.

Log into your Google Drive account in a web browser. However, there is an easy way to keep the same link for the shared file. That means that the newly uploaded file will have a different shareable link, which is a hassle if you want the same people to be able to access it. When you upload a new version of a shared file to Google Drive, the old file is not replaced, since Google Drive lets you have multiple files with the same name. She’s been a senior technical writer, worked as a programmer, and has even run her own multi-location business. Lori Kaufman is a technology expert with 25 years of experience.